Est. 5/84, Rev. 5/03, Rev. 5/08, Rev. 2/11
NAME: The name of the organization shall be the Island Garden Club.
OBJECT: The Objective of this organization shall be to encourage interest in all phases of gardening and civic beauty, to promote better horticulture practices, and to conserve natural resources and to uphold the objectives of the Florida Federation of Garden Clubs and the National Council of State Garden Clubs, Inc.
Section 1. Membership shall be limited to 35 Active and 5 Associate Members.
Section 2. Active membership shall be by invitation.
Section 3. Associate members must participate in the annual fundraiser. They may not make motions, sponsor new members, vote, or hold office. To become an Associate Members, a member must have been an active member for 8 years. A letter listing their contributions, such as offices and chairmanships he/she has held and reasons for requesting Associate Membership must be presented to the Executive Board for approval.
An Associate Member desiring to resume active membership shall be given precedence over prospective members. Former members wishing to join Island Garden Club shall follow the regular procedure for prospective members. However a sponsor will not be required.
Section 4. Membership Dues. Annual dues shall be $28.00 for active members and $33.00 for Associate Members. Dues for a family shall be $29.00. Dues are payable on April 15 and shall be considered delinquent on May 15 of each year. If dues are not paid by June 15 of the same year, membership shall automatically be terminated.
Section 5. New members joining after February 1st shall pay $15. Thereafter membership dues shall be as stated in Section 4.
Section 6. Membership in the Island Garden Club is open to all regardless of gender, age, race, ethnicity or religious affiliation.
Section 1. There shall be one general meeting a month during the months of September through May. Monthly meetings shall be held on the second Wednesday of the above months unless otherwise ordered by the Executive Board. If so ordered, all members shall be notified of the change at least five (5) days in advance.
Section 2. An Executive Board meeting will be held prior to the 1st of September and other Executive Board meetings as needed. Executive Board meetings are open to members.
Section 3. The Annual Meeting shall be held in April. Officers shall be elected at this Annual Meeting and installed at the following May meeting.
Section 1. A Nominating Committee, consisting of three (3) members shall be elected by the membership at the February general meeting. The committee shall select a chair from its membership. At the March meeting, the committee shall present a slate of nominees whose willingness to serve, if elected, has been previously ascertained.
Section 2. Nominations may be made from the floor, with the consent of the nominee, at the Annual Meeting of an election year. When there is but one candidate for office, the election may be by voice vote. If there is more than one candidate for any office, the election shall be by ballot and a majority shall elect.
Section 3. The term of officers hall be for two (2) years beginning at the close of the May meeting.
OFFICERS AND DUTIES:
Section 1. Officers shall be: President, Fist Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer.
Section 2. The President shall preside at all general and executive board meetings of the club and shall appoint the parliamentarian and the chairman of the standing and special committees, except the nominating committee. He/She shall be a member ex-officio of standing and special committees except the nominating committee. He/She shall have the authority to sign checks (see Article VII, Section 4) for the club. The President will receive information forms from the State Federation and shall fill in and send these to the State and District Chairmen as required.
Section 3. The First Vice President shall preside at the meeting and perform the duties of the President in the President’s absence. He/She shall be responsible for scheduling programs for each meeting, for all correspondence related to these programs, and assigning hostesses for each meeting.
Section 4. The Second Vice President shall preside at meetings and perform the duties of the President in the absence of the President and 1st Vice President. He/She shall be responsible for the yearbook, arrange for the annual luncheon and officer installation when appropriate.
Section 5. The Recording Secretary shall keep accurate minutes of both general and board meetings. She shall provide the minutes of the previous general meetings and any recommendations made at the board meetings, and shall perform such other duties as may be required by their position.
Section 6. The Corresponding Secretary shall send notices of the club meetings and executive board meetings. He/She shall conduct all regular correspondence except for thank you notes to speakers.
Section 7. The Treasurer shall have charge of all monies of the club and deposit these funds in the name of Island Garden Club in such bank as the club directs. The Treasurer or the President shall sign all checks (see Article VII, Section 4). He/She shall render a report at the general meetings of all receipts, expenditures and bills outstanding. He/She shall collect dues and send required dues and reports to FFGC. He/She shall make all necessary reports required by law to the State and
Federal government at proper times. He/She shall serve as chairman of the Audit Committee and shall present the books for audit after June 1st. He/She shall serve as chairman of the Budget Committee and submit the budget for adoption at the May meeting. He/She shall keep records of members, their addresses and phone numbers and give copies to the 2nd Vice President, the Corresponding Secretary, and 2nd Vice President and the Historian. He/She shall notify members of their delinquent dues. (Also see Standing Rules.)
Section 1. The Executive Board shall consist of all elected officers, the immediate past President and the Parliamentarian. The Executive Board shall meet as needed.
Section 2. A quorum of the Executive Board shall consist of a majority of the Board members.
Section 3. In any policy situation, which is not covered by the By-laws of the Club, a majority decision shall be reported to the membership for approval.
Section 4. Requests for Non-budgeted expenditures under $50.00 shall be approved by the Executive Board and Non-budgeted expenditures over $50.00 shall be submitted to the membership for approval.
STANDING AND SPECIAL COMMITTEES:
Section 1. As it is found necessary to carry forth the work of the club, the President shall appoint chair of the standing committees. However, the chair of each such committee shall select the members of their committee.
Section 2. Special committees shall be appointed and disbanded by the President to meet the needs of the Club.
Section 3. The objectives of each committee shall be in accordance with the Florida Federation of Garden Clubs (FFGC) Manual and the current Book of Information (BOI).
QUORUM: A quorum of the general meeting shall consist of 1/3 of the members.
PARLIAMENTARY AUTHORITY: Robert’s Rule of Order Newly Revised (current edition) shall be the authority on parliamentary law and procedure and shall govern the club in all business proceedings on all points, where they are applicable and not inconsistent with the By-laws of the club.
AMENDMENTS: These By-laws may be amended by any regular or called meeting of this club by a 2/3 vote of the members present in a quorum (Ref. Article IX). Notice of the amendment must be given at the previous meeting or by mailing a copy of such amendment to the members not later than one week prior to the meeting at which the vote will be taken.